![]() Stapled and collated update#If you want to update a couple of these files in the future, all you need to do is open up the file using the staple job file. Once you have everything where you want it, you just hit ‘staple.’ The system automatically combines those PDFs, uses the file names of the individual PDFs and can bookmark those for you. Naming PDFs using a numerical prefix makes identifying the files easier, as does showing the date that each file was last updated. One of the easiest ways to use it is ‘drag and drop.’ You can take the files that you want to combine into a single PDF, select them, drag them over to the window, where you will see the normal Bluebeam combined PDF dialog. It’s really useful when compiling a large document, such as a calculation package comprising many component PDFs. Stapled and collated pdf#It means not having to worry about slip sheeting individual PDFs into the original PDF to replace outdated pages. Using Bluebeam Stapler helps your working life be more straightforward. Once a file has been established, updates to individual PDFs-which would usually involve creating a combined PDF again-can be done by opening up the previously created staple job, organising the documents in the way you wish, hitting ‘staple’-and voila. Settings and the organisation of the individual PDF files can be saved as a stapled job for future use, saving time and resources. If you’re working on a job that requires numerous PDF files to be collated into one manageable document or master file, and you’d like those files to be added to or amended, Bluebeam Stapler makes the tasks easier. It can also batch convert a variety of document types such as PDFs, Word docs, and Excel spreadsheets into a single PDF file. Some form of collating will be necessary for multiple page documents but if collating should be done while printing or in the inserting phase of the project depends on the size, type of information, and design of the piece.What is Bluebeam Stapler? Among other things, it’s a tool that helps users combine individual PDF documents into a single PDF. It is also best practice to add a sort number onto each page so an audit can be conducted to confirm that the pages have been collated correctly and are in the correct order. Typically when a piece has multiple pages with generic information, the piece is inserted one after the other, as the sequence does not matter, but when there is personalized information it is better to nest the pages to ensure that personal information is consistent. A printer can either print the pieces in the correct order or print each version separately and collate the pieces when inserting. ![]() ![]() In these cases the piece can either be inserted one after the other or can be nested behind each other. ![]() When a piece needs to be inserted into a regular #10 envelope collating will need to be done after the piece is folded when the pieces are being inserted. Once the files are printed they can be directly inserted into 9x12 envelopes stapled or binded and will remain in the correct order and grouping. ![]() We can also setup your variable data merge so that the file is in the correct format to be collated when printing.Ĭollating during the printing process works well for packets that will be stapled, binded, or inserted into a 9”x12” envelope. At Action Mail we can collate when printing (as long as the file has a FreeForm, PPML, Creo VPS, Xerorx VIPP, PDF/VT imposition or needs to be collated after a set number of pages) and can also collate after printing when inserting or assembling the piece. Pages can be collated based on a set number of pages (after every nth page) or after each record (when printing variable data). Collating is important when sending multiple page documents like open enrollment information, financial documents, statements, etc that have sensitive and personalized information on each page. ![]()
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